Wohngut GmbH transforms contract processes with DeepSign and DeepID.

Challenge

Grappling with delays and errors in paper-based contract signing processes for renters.

Wohngut, a renowned real estate management company, aimed to eliminate inefficiencies in their contract signing process. Their manual, paper-based system involved printing and signing rental agreements by hand. This process was not only time-consuming, taking up to seven days, but also prone to errors such as missing signatures. Additionally, the paper-heavy approach made handling short-term rental agreements across locations a logistical challenge. Wohngut GmbH needed a solution that streamlined their workflow, reduced turnaround times, and offered flexibility in its use.

Solution

Simple, seamless integration of DeepSign and DeepID.

Wohngut manages its properties using AbaImmo in combination with PROPbase. Tenancy agreements are signed via the seamless integration of DeepSign within PROPbase and are automatically filed.

DeepSign enabled Wohngut to digitise the contract process. Contracts can now be signed electronically with a qualified signature and returned within moments, even when working remotely. And integrated DeepID digital verification technology gives Wohngut’s tenants and management confidence in compliance and data protection.

Today, rental contracts are signed and finalised in as little as 15 minutes. The integration of DeepSign into AbaImmo is straightforward, and the user-friendliness of the solutions provides immediate added value for both staff and tenants alike.

“With DeepSign, we create and sign rental agreements in minutes – quickly, from anywhere, and without paper clutter. It saves time and delights our tenants.”

Jasmine Filipovic-Soean
Business owner, Wohngut GmbH

Results

Streamlined administrative tasks and enhanced operational effectiveness.

The adoption of DeepSign solutions has not only streamlined administrative tasks but also enhanced overall operational effectiveness. By eliminating paper-based processes, Wohngut has reduced errors to nearly zero, improved document accuracy, and accelerated transaction times. 

This digital optimisation has allowed the company to allocate more resources toward client engagement and strategic initiatives, reinforcing their commitment to exceptional service quality. The measurable time savings and reduction in administrative overhead have underscored the tangible value of DeepSign in driving both productivity and customer satisfaction. Tenants have also responded positively to the improved experience, appreciating the modernised, hassle-free approach to signing agreements. 

With DeepSign and DeepID integrated into their operational DNA, Wohnut have not only optimised their processes but also set a benchmark for digital transformation in the real estate industry.